51 articles
Financials Help
Configure financials and manage budgets, contracts, changes, billing, payments, reports, and accounting integrations.
Quick reference
7The 60-second financial model
It helps to think of Constructable financials as one connected flow:
Read articleFinancial terminology
Learn about financial terminology in Constructable.
Read articleStatuses at a glance
Draft → Awaiting Approval (when used) → Out for Signing → Ready to Countersign → Fully Executed
Read articlePermissions and availability
Financial Tools appear only for organizations with the Financial package. If a menu is missing, the package may be unavailable, the user may not have the required permission, or both.
Read articlePlatform availability
You can view most financial pages from web and native layouts, but desktop is usually the better choice for detailed grids and administrative work.
Read articleFinancial decision guides
Use a Commitment for subcontracted scope that needs an SOV, retention, invoicing, and contract administration. Use a Purchase Order for purchased goods or a simpler vendor agreement. Purchase Orders default to zero retention. See Creating commitments and purchase orders.
Read articleTroubleshooting financial workflows
Check these common causes:
Read articleFoundations and setup
6Understanding Constructable's financial model
Constructable connects contracts, billing, costs, and forecasts so your team can follow money from the original plan through payment.
Read articleConfiguring organization financial settings
Organization settings give new projects, contracts, and invoices a consistent starting point.
Read articleConfiguring project financial settings and budget type
Project settings determine how the Budget starts and which key project participants appear on financial forms.
Read articleSetting up cost codes, cost types, revenue codes, budget codes, and subprojects
Financial coding determines where SOV, budget, change, invoice, and Receipt lines appear in totals and reports.
Read articleUnderstanding financial permissions and restricted company access
Financial permissions are more specific than a general project role, so each person can have access that matches their work.
Read articleManaging Billing Periods and due dates
Billing Periods set the date range and due date for each invoice cycle, helping everyone bill against the same window.
Read articleBudget and forecasting
7Setting up a project budget
Budget Setup creates the starting point for the project's Budget.
Read articleEditing the Budget and Budget Modifications
The Budget stores planned project costs. The Original Budget is modification number zero, and later Budget Modifications create a clear history of changes.
Read articleLocking and unlocking budgets and modifications
Locking protects approved budget information from accidental or unnecessary edits.
Read articleReading the Full Budget Report
The Full Budget Report brings revenue, Budget values, commitments, actual costs, and forecasts together by Budget Code.
Read articleIncluding pending Change Orders in totals
The Budget Report can include or exclude pending Change Orders from relevant totals.
Read articleOverriding Forecast at Completion and reviewing forecast notes
Forecast overrides let the team replace a calculated expectation with an informed project forecast.
Read articleUsing the Budget Activity Log and exporting budget data
The Budget Activity Log helps you understand why the current report changed.
Read articlePrime Contract, commitments, and SOVs
6Creating and managing the Prime Contract
The Prime Contract represents the project's agreement with the owner and provides the SOV used for owner billing.
Read articleCreating commitments and purchase orders
Commitments and Purchase Orders record costs agreed with subcontractors and other vendors.
Read articleCreating commitments from awarded bids
Awarded bid information can provide the starting point for one or more Commitments, reducing duplicate entry as work moves from bidding into contract administration.
Read articleBuilding, importing, locking, and unlocking an SOV
The SOV divides a contract into the lines used for changes and progress billing.
Read articleUnderstanding retention, billing types, revenue codes, and invoiced-line restrictions
SOV options differ between the Prime Contract and vendor Commitments.
Read articlePreparing contracts for e-signature and understanding statuses
Contract status shows where a Commitment or Prime Contract is in the review and signing process.
Read articleChange management
5Creating and organizing Change Events
A Change Event keeps one scope change and its effects on the Prime Contract and vendor Commitments together.
Read articleCreating vendor Change Orders and Prime Change Orders
A vendor CO changes a Commitment, while a PCO changes the Prime Contract.
Read articleCopying vendor change costs to the Prime Contract
Copying vendor lines provides a starting point for pricing the change on the Prime Contract.
Read articleUnderstanding no-budget-impact, pending, billable, executed, and void changes
Change status tells you where the document is in its lifecycle, while financial timing tells you when its value affects billing and reports.
Read articleUsing Change Event search, grouping, exports, and reports
The Change Events list helps teams review the project's change exposure without opening every record.
Read articleBilling, invoices, and Pay Applications
8Finding Owner and Subcontractor invoices
The Invoices page separates billing to the owner from invoices received from subcontractors and other vendors.
Read articleCreating and submitting a subcontractor invoice
A subcontractor invoice records one Billing Period's progress against a Commitment SOV.
Read articleReviewing, approving, unapproving, and marking invoices paid
Invoice statuses show whether an invoice is being prepared, reviewed, approved, or paid.
Read articleCreating Owner invoices and copying vendor lines to prime
Owner invoices bill the owner for progress against the Prime Contract.
Read articleEntering work, materials stored, retention, and retainage release
Invoice line items distinguish earned work, stored materials, amounts retained, and amounts released.
Read articleManaging invoice attachments and lien waivers
Attachments and lien waivers keep the documents needed for invoice approval and payment with the invoice.
Read articleDownloading and customizing Payment Application PDFs
An invoice can generate a Payment Application with summary and detail sheets for a consistent billing package.
Read articleRecording payments against approved invoices
Payments record cash applied to invoices on a Commitment.
Read articleNon-committed costs, imports, and reporting
5Recording Receipts and other non-committed costs
Receipts capture project costs that do not go through a Commitment invoice.
Read articleImporting budgets, SOVs, invoices, and Receipts
Use My Imports when you need to bring in larger sets of financial data instead of entering records one at a time.
Read articleComparing Projected Costs and Actual Costs reports
Projected and Actual Costs answer different questions about where project spending stands.
Read articleUsing Change Orders and All Invoices reports
Specialized reports make it easier to answer questions that are difficult to see in a single project view.
Read articleChoosing the right financial export
Choose an export based on the record you are sharing and what the recipient needs to do with it.
Read articleAccounting integrations and access
7Understanding accounting sync, record links, statuses, and reauthorization
Accounting integrations connect supported Constructable records with QuickBooks Online or Sage Intacct, reducing duplicate entry for configured workflows.
Read articleConnecting and working with QuickBooks Online
QuickBooks Online can keep configured company, project, invoice, bill, payment, and selected cost data in sync with Constructable.
Read articleUnderstanding QuickBooks invoice timing, payments, Receipts, and common errors
Constructable sends configured invoices to QuickBooks after they are approved and meet the sync requirements.
Read articleConnecting and working with Sage Intacct
Sage Intacct can exchange configured financial records with Constructable in either direction.
Read articleUnderstanding Sage budgets, contracts, invoices, Receipts, and payments
What syncs with Sage depends on the mappings configured for your organization.
Read articleUnderstanding Procore financial migration scope and limitations
Procore financial transfer brings historical data into Constructable from an export. It is a one-time migration, not a live accounting connection.
Read articleUsing financial tools on mobile and native devices
Constructable keeps core financial records available on smaller devices, although some administrative controls are condensed or available only on desktop web.
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